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  • Sensitive Data Policies and Email Encryption

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Account and Mobile Device Security

Please see the KB page SoIC SICE Account Security Recommendations for information about securing your IU accounts and mobile devices so you are in compliance with IU security policies.

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IU has a CRES (Cisco Registered Envelope Service) encryption service that is extremely simple to use.  All you have to do is put  "[Secure Message]" (including the square brackets but not the double quotes) in the subject of the message and that's it.  It doesn't get much easier than that!  The way this works is as follows:

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So, if you need to email non-critical sensitive data (including a 9-digit IU ID number) just put "[Secure Message]" (including the square brackets but not the double quotes) in the subject of the email and you are in compliance with IU email policy.  Do note, however, that this requires that you be using the IU mail servers for your outgoing email.  This will be true for most people using the IU mail system but if you are using a non-IU email system and have questions on how you can take advantage of this service, please contact the IT staff.

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This KB page is intended to be a simple summary of a rather complex issue involving various IU policies.  Below are various reference documents if you want to pursue this subject further.

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