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Overview

This document describes the options for recording presentations such as colloquia, hiring talks, project presentations, as well as an option for self-service lecture capture. There are a number of options that range from webcams, in-room cameras to full broadcast quality production. The intent of this document is to describe the options and provide step by step instructions to help you achieve your desired outcome.

Release and License

Invited non-IU speakers are required to sign Indiana University's Speaker License and Release prior to any audio or video being captured.  It is the responsibility of the presentation sponsor to get a signed copy of the release form prior to the presentation. Ideally, the presenter should be sent the release form a couple of days before the presentation.  The License and Release will be copied to the service request where it will be digitally archived. 

It is not necessary to get a speaker release from IU faculty, students or staff since consent to record is covered by the IU Intellectual Property Policy. 

Option 1: Recording a talk is easy with Zoom in the Room!

  • Zoom is IU’s high-quality self-service web collaboration tool. A regular Zoom meeting can support up to 100 simultaneous participants, while a large meeting can support up to 300 participants. Zoom provides high-quality audio and video, intuitive sharing and co-annotation tools, breakout rooms, whiteboarding tools, the ability to easily add content to a meeting on the fly, and the option to download meeting recordings as MP4 files. High quality video and audio at your desktop or in conference rooms, classrooms and in Dorsey Lecture Hall.  The Zoom service provides live streaming and recording for on-demand access, with a choice of video and audio, or audio-only formats.  Let us train you do do this yourself!  

  • Record your course lecture with IU's Kaltura CaptureSpaceAt Indiana University, faculty members and instructors on any campus can record their classes using the Kaltura Lecture Capture system, and distribute the captured content to their students via the web or Canvas. Kaltura Lecture Capture can capture a variety of inputs, including audio, video, computer content, and content from document cameras.Want to record your course lecture? 

The above options are done using SICE built-in camera equipment in several rooms to leverage all of IU's video options. Note: the camera view may be limited by its location in the room. 
See the list of rooms in the table below.

Advantages 

  • Live streaming available with Zoom
  • simple self-service
  • Presentation recording available almost immediately via link 
  • Limited advanced production options available 
  • No Cost
  • training available

Disadvantages

  • Limited to capable rooms

Lead Time:

  • 1 week advance notice is required for this service the first time or whenever tech staff need to be involved. No lead time for your own projects.

SICE rooms with cameras for teleconferences and recording talks using Zoom and Kaltura.

Informatics East & West

Room

Capacity

In-room Cameras

Description

IE130

50

2

Lecture room

IW100A

12

1

Teleconference

IW232

24

1

Classroom

IE226B

12

1

Meeting room

IE258

8

1

Meeting room

Luddy Hall

Room

Capacity

In-room Cameras

Description

0117

60

2 – front and back

Active learning classroom, group work

1104

48

1

Classroom

1106

160

2 - Front and back

Large lecture hall

1019

60

2 - Front and back

Computer lab

3166

24

2 - Front and back

Executive conference room

3170

6

1

Deans Teleconference

1069

10

1

Teleconference

2069

10

1

Teleconference

3069

10

1

Teleconference

4069

10

1

Teleconference

How to reserve a room at SICE: https://uisapp2.iu.edu/confluence-prd/x/HYByBQ

Option 2: UITS Multimedia Production

If more advanced production quality is needed, UITS Multimedia Production can be scheduled. There is a fee that will be in the range of $500. If you are interested in this option please submit a Service Desk request . We will coordinate a meeting to discuss capabilities, requirements, and cost.

Advantages

  • Live streaming available
  • Advanced production options available
  • More room alternatives than Option 2

Disadvantages

  • Cost
  • Long lead time - 3 weeks advance notice is required for this service, first come first serve.

Option 3: IU Radio and TV

If broadcast quality production is required, IU Radio and Television Services can be scheduled. There is a fee that will be in the range of $2000. This option would likely be most appropriate for the larger venues across campus rather than lecture halls within the School. If you are interested in this option please submit a Service Desk request . We will coordinate a meeting to discuss capabilities, requirements, and cost.

Advantages

  • Highest quality option
  • Live streaming available
  • Advanced production options available

Disadvantages

  • Cost
  • Limited to larger venues
  • Long lead time - 4 weeks advance notice is required for this service, first come first serve.


 

 

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