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Event Planning Procedures

Listed here are the procedures for planning an event at or for the School of Informatics and Computing.

Please plan as far in advance as possible and put in a SoIC service request early in the process.

If your event requires any kind of presentation or other IT support - IT staff must be involved in the event planning stages.  Some resources are not available without advance notice. If your event is off-site and needs any kind of staff support, additional coordination and planning will be required.  

  • If event planning is part of your job or workflow, please join our internal Event planning listserv - soic-eventplanner-l@indiana.edu
  • When submitting the SoIC service request, indicate your IT and audio-visual needs. An IT member will consult with you on options and availability. Audio Visual equipment - computers, projectors, microphones, and an IT staff member to run equipment, must be scheduled in advance.  Tell us what you want at the event, we will design/provide what you need. 
  • Video recording options
  • Video conferencing options

Catering

Transportation

Advertise - How to advertise your event at SoIC

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